IEEE EUROCON 2017, 6 - 8 July 2017, Ohrid, Macedonia

Presentation Guidelines

Oral Sessions

Timing: Sessions schedule is given in the in the Conference Technical Programme (http://eurocon2017.org/Home/Programme). Preliminary papers presentation timing within a session can be seen in the EasyChair System and will soon be announced in this web page as well.

Oral paper presentations are allocated a time slot of 15 minutes, 10 – 12 minutes for the presentations, and 3 – 5 min. for questions and discussion. Please, limit your presentation to about 10–15 slides containing the most important achievements in you work. Session Chairs are should strictly enforce the time limits.

Format: Video projector as well as a laptop will be available in the conference rooms. Oral presentations should be prepared in Microsoft Power Point (*.ppt; *.pps) or Adobe Acrobat (*.pdf) format. The name of the Conference, place and date (IEEE EUROCON 2017, 6–8 JULY 2017, OHRID, R. MACEDONIA) should be clearly indicated at the bottom of each slide.

Here you can find a Power Point Template for the Conference: IEEE EUROCON 2017 Template.ppt

Presentation: Presenting authors can upload the presentations through the Easy Chair system, or at the conference at least 15 minutes before the session is scheduled. A conference staff and the session chair will be present in the room to receive and upload your file(s) and to provide the technical support if needed. Each presenter should "check-in" with the session chair 15 minutes before the session beginning to confirm his presence and check the correct name, title and affiliation.

Recommendations for the PPT presentation: 
Good slides are an effective tool in holding an audience’s attention, and in clarifying and amplifying the verbal message. Bad slides have the opposite effect: they distract and irritate the audience. It is discourteous to project slides that cannot be read or understood by viewers in the rear seats. It is, however, easy to make better slides by keeping to a few simple rules:

It is usually advantageous to simplify all tables, graphs, diagrams and drawings. Reduce lines and wording to a bare minimum. Supplementary information may be presented orally. Graphs are better than tables. Tables require interpretation and are recommended only if the presentation cannot be portrayed graphically. A photograph should generally include some object of known size to show dimensions, particularly if the size of the item on display is of interest and if the main object does not give any clue; a few examples: a person, a head, a hand, a fingertip, a matchbox, a pencil, or a millimeter-grid graph paper as a background. The artwork should be planned, if possible, with such proportions that the net picture area is efficiently utilised.

There is no necessity of placing a company’s or university’s logo on every slide as this will consume precious space. When reproducing material from printed publications, check their suitability according to our principles, and use only unfolded and unwrinkled originals for the best results. In most cases, even good illustrations cannot be used because they contain too many details. The font should be concise, with sufficiently large letters (height about 2.5 - 3.0 % of picture width). Limit each table (or tabulation) to about 25 words or data. Spacing between words and lines should be ampler than in ordinary printed text. When formulae and mathematical equations are used they should be limited to a few lines.

Not more than one hundred letters, symbols and figures should be used on one slide, or no more then 7 lines of text. Colour slides are highly effective. Colour can be used in graphs, diagrams, etc …, to clarify and direct attention to areas that might be lost in black and white. Plan to duplicate slides if one particular slide is to be shown more than once. This will reduce the confusion in hunting the slide when it reappears on the slide listing.

 

Poster Sessions

Timing: Poster sessions are allocated in 90 minutes. Please arrive at least 15 minutes ahead of the scheduled poster session to arrange your poster and to check that all necessary supplies are present. You are kindly asked immediately after the session end to remove your poster from the board.

Format: Boards will be at your disposal in the poster room. Pins will be provided by the conference organization.

Before the session begins, an assistant will place paper number – consisted of the Session number and your paper ID# on the top-left of the board. Prepare your poster as portrait into A0 format (width 84 cm and height 1190 cm). Your paper title and authors' names with their affiliation should be displayed prominently across the top of your poster. Use an appropriate font size, allowing a poster to be readable by delegates from a distance of 1.5 m. The name of the Conference, place and date should be clearly indicated on the top or at the bottom of the poster, such as “IEEE EUROCON 2017, 6–8 JULY 2017, OHRID, R. MACEDONIA”.

Presentation: During the session, at least one presenter from the list of authors should be present at the poster and discuss the content and results of the research with the delegates and visitors. Failure to present the poster will result your paper to be deemed as "not-presented". Session chairs will be responsible for determining which papers have been presented.  

Recommendations: Although your uploaded paper will be included in the Conference Publication, the poster (dialogue) session is your great opportunity to present your work directly to other participants and to discuss it with them. Try to attract the participants to your stand. Unless they come to it, you cannot expect to have a discussion with them. The display should therefore be visually appealing and should contain the essence of your paper in a form, which is easy to understand. The title of the presentation must be the same title as your published paper (with authors and affiliation). Your headlines should be visible from several meters away, so lettering should be large and clear. Your display should consist chiefly of keywords, diagrams, photographs etc … Colour photographs are particularly attractive in a display. Diagrams and graphs should have clear captions. All lettering should be easy to read. Normal typewritten or hand-written text is not allowed, but typewriting is acceptable if it is enlarged to 0.7 cm in height. All graphs and diagrams should be drawn with thick lines (preferably 1 mm or more in width). Use colour to emphasise important features. Photocopies of your typescript are not acceptable. You may also distribute information sheets. Those information sheets must be fastened directly at the board by means of your material (i.e. a fastened transparent envelope). You are responsible for the printing of your posters!